Position: Admissions Assistant
Department: Records and Admissions Office (RAO)
Reports to: RAO Director
Work Arrangement: Full-time
About the Role
The Admissions Assistant provides essential support in student admissions processing by evaluating application documents, encoding applicant data, and maintaining admissions records, ensuring efficient, accurate, and mission-aligned admissions services.
Key Responsibilities
- Receives, reviews, and evaluates admission application documents for completeness.
- Encodes and updates applicant information in the admissions system accurately.
- Maintains organized physical and digital admissions records.
- Assists in enrollment and admission processing in coordination with the Admissions/RAO team.
- Responds to applicant and parent inquiries in a professional and service-oriented manner.
- Prepares admissions-related reports and documents as needed.
- Performs other admissions support tasks as assigned.
Qualifications
Education:
Minimum: Associate degree in Office Administration or a related field; or a graduate of a four-year Secretarial Studies, Office Administration, or a related course.
Experience:
At least 1 year experience in an office environment handling data-sensitive work and evaluation of documents.
Competencies:
- Communication Skills
- Must be pleasant and able to communicate effectively both online and face-to-face.
- Responds clearly and professionally to applicants, parents, and staff.
- Attention to Detail
- Ensures accuracy in evaluating application documents, data encoding, and record maintenance.
- Organizational Skills
- Maintains systematic filing of applicant records and manages multiple tasks efficiently.
- Professionalism & Reliability
- Works responsibly, meets deadlines, and adheres to institutional policies.
- Handles sensitive applicant information with discretion.
- Technological Competence & Adaptability
- Comfortable using admissions systems, office software, and other digital tools.
- Open to learning new platforms and improving workflows.
How to Apply:
Submit the following documents:
📄 Cover Letter
📄 Updated CV/Resume
📄 Medical Certificate
📄 Psychological Test Result
📄 Pastor’s Recommendation
📧 Send your application to recruitment@aup.edu.ph
📅 Deadline: December 29, 2025