Position: Asst. Registrar
Department: AUP Academy
Reports to: AUP Academy Registrar
Work Arrangement: Full-time
About the Role
The Assistant Registrar provides essential support in student records management and academic processes by handling enrollment documentation, data encoding, and record maintenance, ensuring efficient, accurate, and mission-aligned student services.
Key Responsibilities
- Maintains and updates student academic records accurately and confidentially.
- Assists with enrollment, registration, and graduation processes.
- Encodes, verifies, and manages student information in the student information system.
- Prepares and releases academic documents (e.g., transcripts, certifications) as authorized.
- Coordinates with teachers, staff, and administrators to ensure record accuracy.
- Responds professionally to student and parent inquiries.
- Performs other registrar-related duties as assigned.
Qualifications
Education:
Minimum: Associate degree in Office Administration or a related field; or a graduate of a four-year Secretarial Studies, Office Administration, or a related course.
Preferred: Master’s degree in a field related to administration, education, management, public administration, or information management.
Experience:
Prior experience in academic records management, school registrar’s office, or administrative work in an educational institution.
Competencies:
- Integrity & Ethical Conduct
- Handles confidential student records responsibly.
- Adheres to institutional policies and demonstrates reliability.
- Attention to Detail
- Ensures accuracy in records, enrollment, and reporting.
- Organizational Skills
- Manages multiple tasks, deadlines, and schedules efficiently.
- Maintains systematic filing and tracking of student information.
- Professionalism & Accountability
- Meets deadlines and responsibilities with minimal supervision.
- Communicates courteously and patiently with students, staff, and faculty.
- Technological Competence
- Proficient in student information systems, LMS, and office software.
- Open to learning new digital tools for records management.
How to Apply:
Submit the following documents:
📄 Cover Letter
📄 Updated CV/Resume
📄 Medical Certificate
📄 Psychological Test Result
📄 Pastor’s Recommendation
📧 Send your application to recruitment@aup.edu.ph
📅 Deadline: December 29, 2025