Position: Administrative Secretary
Office: Vice President for Finance

The Adventist University of the Philippines is looking for a qualified and dedicated employee to serve as the Administrative Secretary for the Vice President for Finance. If you have strong organizational skills, attention to detail, and a commitment to excellence, we encourage you to apply!

Key Responsibilities:

• Provide administrative and clerical support to the Vice President for Finance.
• Organize and manage schedules, meetings, and official communications.
• Prepare and maintain financial reports, records, and presentations.
• Handle confidential documents with professionalism and discretion.
• Assist in budget monitoring, expenditure tracking, and financial documentation.
• Coordinate office operations, supplies, and logistics.
• Liaise with internal and external stakeholders on financial matters.

Qualifications:

• Bachelor’s degree in Office Administration, Business Administration, Finance, or related field (preferred).
• Strong administrative and secretarial experience.

Competencies:

1. Administrative and Organizational Competencies

✅ Office Management – Ability to manage schedules, organize files, and maintain office systems efficiently.
✅ Document Preparation – Skilled in drafting letters, reports, and presentations with accuracy and professionalism.
✅ Records and Data Management – Knowledge of filing systems and data confidentiality.
✅ Multitasking and Time Management – Ability to handle multiple responsibilities with efficiency.

2. Financial and Business Acumen

✅ Basic Accounting Knowledge – Familiarity with financial documents, invoices, and expense reports.
✅ Budget Tracking – Assisting in monitoring financial transactions and budgets.
✅ Procurement Assistance – Understanding of purchasing procedures and supplier coordination.

3. Communication and Interpersonal Skills

✅ Professional Communication – Strong verbal and written communication skills for internal and external correspondence.
✅ Customer Service Orientation – Ability to interact professionally with stakeholders, staff, and students.
✅ Discretion and Confidentiality – Handling sensitive financial and personnel information with integrity.

4. Technical and Digital Proficiency

✅ Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) – Proficient in document creation and financial data entry.
✅ Accounting Software – Basic knowledge is an advantage.
✅ Email and Calendar Management – Scheduling meetings and appointments using digital tools.

5. Problem-Solving and Critical Thinking

✅ Attention to Detail – Ensuring accuracy in financial records, reports, and communications.
✅ Decision-Making Support – Assisting the VP in gathering data for informed financial decisions.
✅ Crisis Management – Ability to remain calm and efficient under pressure.

6. Ethics and Professionalism

✅ Integrity and Trustworthiness – Ensuring transparency in handling confidential documents.
✅ Compliance Awareness – Understanding financial policies, audit requirements, and university regulations.
✅ Work Ethics – Demonstrating a high level of professionalism, reliability, and accountability.

Application Requirements:

Submit the following documents to recruitment@aup.edu.ph:
✅ Cover Letter
✅ Updated CV/Resume
✅ Medical Certificate
✅ Psychological Test Result
✅ Relevant Certifications
✅ List of Seminars Attended
✅ Pastor’s Recommendation

📌 Application Deadline: February 20, 2025