Position: Accounting Support Staff
Reports to: Accounting Supervisor
Employment Type: Contractual (8 months, September 2025 to April 2026)
Work Arrangement: Full-time, on-site

About the Role

The Accounting Support Staff will provide focused support in Accounts Payable (AP) processing and Property, Plant & Equipment (PPE) accounting functions. By taking on these tasks, the role will allow the Payables and PPE Accountant to assist the Accounting Supervisor in managing higher-level responsibilities related to audits, financial reporting, and system implementations.

Key Responsibilities

1. Accounts Payable (AP) Functions

• • Process vendor invoices and check payment requests.
  • Match invoices with purchase orders, receiving reports, and supporting documents.
  • Monitor aging of payables and ensure timely settlement of obligations.
  • Maintain accurate AP schedules and reconciliations.

2. Property, Plant & Equipment (PPE) Accounting

• • Record additions, transfers, and disposals of fixed assets.
  • Update and maintain the fixed asset register.
  • Assist in preparing depreciation schedules and related reports.
  • Support periodic physical inventory and reconciliation of fixed assets.

3. Audit and Reporting Support

• • Provide supporting documents for  audit requirements.

4. System Implementation Assistance

• • Assist with data entry, validation, and migration in Odoo and Mastersoft systems.
  • Provide clerical support during system testing and training activities.

5. Administrative and Clerical Tasks

• • Maintain filing systems (digital and physical) for AP and PPE documents.
  • Handle routine coordination and communication with suppliers and other departments.
  • Provide general office support as needed to ensure smooth accounting operations.

Qualifications

Education:    Bachelor’s degree in Accounting, Finance, or a related field (or currently pursuing).

Experience:   At least 1–2 years of experience in Accounts Payable or Fixed Asset Accounting preferred.

Skills:

• Knowledge of basic accounting principles, the AP cycle, and asset accounting.
• Proficiency in MS Excel; familiarity with ERP systems (e.g., Odoo) is an advantage.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Good communication and teamwork skills.

 How to Apply:

Submit the following documents:
📄 Cover Letter
📄 Updated CV/Resume
📄 Medical Certificate
📄 Psychological Test Result
📄 Pastor’s Recommendation

📧 Send your application to recruitment@aup.edu.ph
📅 Deadline: September 8, 2025