Position: Accounting Assistant
Department: Warehouse
Employment Status: Full-time

About the Role:

We are seeking a dedicated accounting assistant to join our Warehouse team. The accounting assistant is responsible for organizing and managing warehouse inventory, ensuring efficient storage and distribution of materials, and maintaining a clean, safe warehouse environment. The position also helps track ongoing maintenance work and facility-related projects, making sure spending stays within approved budgets, and updates about completion/delays are reported on time.

Key Responsibilities:

1. Inventory & Warehouse Management

• Maintains accurate records of material movements and stock levels.
• Ensures proper labeling, storage, and organization of materials.
• Conducts inventory counts and assists in audits.
• Maintains warehouse cleanliness and reports facility issues.

2. Material Distribution

• Prepares and distributes supplies to departments.
• Coordinates with teams to forecast and fulfill material needs.
• Assists in material handling and loading/unloading tasks.

3. Project and Maintenance Monitoring

• Tracks progress to ensure timely execution of work according to the approved timeline, and budget.
• Notifies the PPE Accountant, project supervisor/manager of potential cost overruns or delays in a timely manner.
• Reports on total project expenses against approved budgets.
• Prepares cost reports and variance analyses.
• Maintains accurate records of project schedules, updates, and completion reports for audit and reporting purposes.

4. Safety & Compliance

• Enforces safety protocols and conducts routine checks.
• Ensures emergency supplies and clears access to exits.

Qualifications:

Education: Bachelor’s degree in Accounting Management, Accounting Information System, or equivalent.

Experience:

• Prior experience in warehouse operations or custodial work is an advantage.
• Familiarity with materials used in building repair and maintenance is preferred.

Skills:

• Ability to lift and handle heavy materials (up to 50 lbs).
• Strong organizational and multitasking skills.
• Basic computer skills for inventory tracking.
• Familiarity with inventory and accounting systems.
• Experience in budgeting, cost tracking, and variance analysis.
• Proficiency in basic accounting principles and financial documentation.

How to Apply:

Submit the following documents:
📄 Cover Letter
📄 Updated CV/Resume
📄 Medical Certificate
📄 Psychological Test Result
📄 Pastor’s Recommendation

📧 Send your application to recruitment@aup.edu.ph
📅 Deadline: July 25, 2025