We Are Hiring!

Position: Office of the Legal Counsel Staff/Secretary
Department: University Legal Counsel
Employment Status: Full-time

The Adventist University of the Philippines is seeking a highly organized, trustworthy, and detail-oriented individual to provide administrative and documentation support to the University Legal Counsel and Data Protection Office. This role plays a key part in maintaining legal records, coordinating compliance-related activities, and ensuring the confidentiality of institutional information.

Key Responsibilities:

• Provides administrative and secretarial support to the University Legal Counsel and Data Protection Office.
• Prepares, organizes, files, and maintains legal, contractual, and compliance-related documents.
• Coordinates meetings, communications, and document routing between offices and stakeholders.
• Assists in monitoring contracts, legal requests, and data privacy compliance requirements.
• Maintains accurate records and databases for legal and data privacy documentation.
• Supports the preparation of reports, audits, and regulatory submissions.
• Ensures proper handling and confidentiality of sensitive institutional information.

Competencies Required:

• Strong organizational and records management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with integrity and discretion.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office applications and digital filing systems.
• Ability to manage multiple tasks, meet deadlines, and work with minimal supervision.
• Strong teamwork, coordination, and problem-solving skills.

Qualifications:

✔ Bachelor’s degree in Legal Management, Political Science, Information Technology, Business Administration, Public Administration, Office Administration, or a related field.

Preferred Qualifications

• Bachelor’s degree with coursework or exposure in:
  • Law
  • Data Privacy or Information Security
  • Business Administration or Management
• Training, certification or actual experience in:
  • Data Privacy Act compliance / Data Protection principles
  • Records Management or Compliance Administration
  • Legal Documentation or Contract Management
• At least 5 years of experience in legal assistance or data privacy-related functions

How to Apply: Submit the following documents:
📄 Cover Letter
📄 Detailed CV outlining work experience and academic qualifications
📄 Copies of academic certificates and transcripts
📄 Medical Certificate
📄 Psychological Test Result
📄 Three recommendations — two from previous administrators/supervisors and one from a church administrator (send the link to your reference persons https://forms.gle/XFCGmh7kNkmtyPWw6)

📧 Send your application to: recruitment@aup.edu.ph
📅 Application Deadline: June 8, 2026

Only shortlisted applicants will be notified and invited for an interview.