R. Grading System

The final grades for each term are recorded on the student’s permanent record in the Registrar’s Office and in the AUP Online System (AOLIS).  Students of the University with active account in the AOLIS can view their grades in the website (http://www.aup.edu.ph).

The following are the numerical and letter grades with their percentages and point equivalences.

Numerical Grade

Letter Grade

Percentage Equivalence

Point Equivalence/unit

1.00

A

98-100

4.00

1.25

A-

95-97

3.75

1.50

B+

92-94

3.50

1.75

B

89-91

3.25

2.00

B-

86-88

3.00

2.25

C+

83-85

2.75

2.50

C

80-82

2.50

2.75

C-

77-79

2.25

3.00

D

75-76

2.00

5.00

F

74 and below

0.00

Other symbols and meanings that may appear in the grade sheet (transcript) or in the AOLIS are:

INC     Incomplete

NC     No Credit

Dropped

Exempetd

Final grades are permanent and could only be changed through an approved “Request for Change of Grade.” (AUP-VPA-19)

Further, the following labels are AOLIS generated which are temporary and not recorded in the transcript of record:

  1. Enroll – the default label for the currently enrolled courses and replaced with a final grade at the end of the term.
  2. Deleted/Dissolved – courses in the roster of AOLIS that were removed.
  3. Recheck – a security check system for suspicious encoding. The RO will re-encode the correct final grade based on the grade sheet submitted on file.        

R.1. Components for Grading

Components for grading include the following:

Examinations                             Quizzes                         Case Analyses

Assignments                               Projects                         and other measurable academic

Research Papers                         Class Participation        requirements

R.2. Change of Grade

Errors or omissions made in the grade report of a student should be reviewed carefully. Should any corrections be necessary, they must be corrected within two weeks after its issuance. The professor involved should process the change of grade through the Academic Council.

R.3. Provision for Incomplete Grades (INC)

  1. An INC (Incomplete) is a temporary grade given to students who failed to complete the course at the discretion of the teacher. It might be given due to failure in:
  1. taking examinations;
  2. submission of class requirements; or
  3. due to illness, emergencies and other unforeseeable circumstances

and not because of :

  1. negligence;
  2. late work; or
  3. low performance.
  1. Grade sheets with INCs submitted by teachers must include an attached “Incomplete Grade Sheet Form” (AUP-VPA-10). It contains the current grade of the student and his expected final grade in case the probation for the completion of an INC grade expires.
  2. Students receiving an INC grade will not be allowed to process enrolment the following school term, unless the “Completion of Grade Contract” (AUP-VPA-23) is duly signed by both the teacher and the student and approved by the Registrar’s Office.
  3. As a temporary grade, INCs must be completed within two regular semesters only; otherwise, after a month, the Registrar’s Office, will encode the final grade based on the submitted “Incomplete Grade Sheet Form” (AUP-VPA-10) of the teacher.
  4. Students who received INCs but do not enroll within a year when the INC grade probation expires, and failed to file a “Completion of Grade Contract” (AUP-VPA-23)will also receive final grades based on their  actual performance as computed or determined by their teachers in the submitted “Incomplete Grade Sheet Form” (AUP-VPA-10).
  5. Students who enrolled in Thesis Writing or Feasibility Study, OJT, Internship, Practicum, Community Project and Dissertation Writing but did not complete the requirements within the prescribed period, will also receive an INC grade and therefore must file a “Completion of Grade Contract” (AUP-VPA-23).
  6. Students who filed a “Completion of Grade Contract” (AUP-VPA-23)and successfully fulfilled the requirements for the course will have a final grade based on the recent computation of grade.  The teacher submits the completed “Completion of Grade Contract” (AUP-VPA-23)to the Registrar’s Office for encoding.
  7. INC grade will have no bearing on the student’s GPA.